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STEP BY STEP GUIDANCE
1.Procedure for legalization application
Step 1：The documents shall be first notarized and certificated by local Notary Public or other competent authorities in Spain.
Step 2: The notarizations and certifications need to be authenticated by the Ministry of Foreign Affairs of Spain.
Step 3: The authenticated documents shall be submitted to the Chinese Visa Application Service Center in Barcelona for consular legalization by the Chinese Embassy in Spain.
2. Documents needed for the application of legalization
2.1 One duly completed and signed legalization Application Form. (hand-written forms are no longer accepted).
If the applicant entrusts an agent to submit the application on his/her behalf, the applicant and the agent need to sign respectively at the Signature of applicant and at the Signature of agent.
2.2 Applicant's original valid passport and a photocopy of the passport information page or the original and a photocopy of other legal and valid ID. Chinese and other non-Spain citizens need to provide valid passport or other international travel document.
2.3 The original of the document that has been authenticated by the Ministry of Foreign Affairs of Spain.
2.4 A photocopy of the page with Apostille (signature and stamp) of the document that has been authenticated by the Ministry of Foreign Affairs of Spain.
2.5 If a document is for commercial affairs legalization, a photocopy of the passport or other ID of the legal representative of the company or organization, and an official document which proves his or her legal status as the company's legal representative should be provided.
2.6 If an applicant entrusts an agent to submit the application on his/her behalf, a photocopy of both the applicant and the agent’s passport or other legal and valid ID should be provided.
2.7 The application of Death Certificate legalization should be submitted by a close relative of the deceased. A letter of authorization from the close relative is needed if the application is submitted by a third-party.
2.8 The above-mentioned terms are general requirements. Consular officers may require, if necessary, the applicant to provide additional supporting documents or a specific letter of authorization for the agent in case of significant matters.
All rights of interpretation are reserved to the Chinese Embassy in Spain.
3. Important Notice for Legalization Application
3.1 The Chinese Embassy in Spain can legalize notarial deeds and other documents for use in China, issued by relevant authorities of Spain, authenticated by the Ministry of Foreign Affairs of Spain.
* Documents to be used in Hong Kong SAR China and Macao SAR China do not need to be legalized by the Chinese Embassy, as long as these documents are notarized by a local Notary Public in Spain and bear the Apostille.
3.2 Consular officers of the Chinese Embassy in Spain will examine the documents to be legalized. The Chinese Embassy will not legalize a document in the following cases, including but not limited to: its notarization or authentication procedure is found incomplete, its format fails to meet the required standards, its content does not comply with Chinese laws and regulations, it is found to be altered, disassembled or modified.
3.3 An authenticated document shall not be or altered or modified. Consular legalization will be invalid in case any alteration or modification occurred. The applicant should bear full responsibility for any problem and any legal liability incurred.
3.4 A Single Status Affidavit to be used for marriage registration in China is valid for 6 months from the date of issuance. It cannot be legalized beyond its validity.
3.5 Documents regarding marital status, health status, financial and income situation and non-criminal record meant for adoption process in mainland China, are valid for 6 months from the date of issuance of the notarization to the date of registration for the adoption application (excluding the time for file examination by the Chinese adoption center). The Chinese Embassy will NOT legalize any document beyond its validity.
3.6 If applicants or the agent are unwilling to open envelopes containing documents to be legalized, or are unable to answer related questions, or are unable to provide relevant documents, the Visa Application Center reserves the right to refuse such applications and is not responsible for any delay in applications which have not been submitted in time.
3.7 All fees must be paid immediately after the application is successfully submitted. If the fees are not paid during the opening hours of the day of submission, the Visa Application Center will have to terminate the unpaid application，which may only be re-submitted later.
3.8. The following application will not be accepted if:
3.8.1 The seal or signature of the document is not true or accurate;
3.8.2 The seal or signature of the document could not be verified through the Chinese Embassy's records or does not correspond to the Embassy’s records;
3.8.3 The document is issued by domestic authorities in China, such as Chinese passport, ID card or driving license;
3.8.4 The content of the documents does not comply with Chinese laws or may injure China’s national and public interests;
3.8.5 All the cases that the Chinese Embassy in Spain deems inappropriate.
Print
Step 1：The documents shall be first notarized and certificated by local Notary Public or other competent authorities in Spain.
Step 2: The notarizations and certifications need to be authenticated by the Ministry of Foreign Affairs of Spain.
Step 3: The authenticated documents shall be submitted to the Chinese Visa Application Service Center in Barcelona for consular legalization by the Chinese Embassy in Spain.
2. Documents needed for the application of legalization
2.1 One duly completed and signed legalization Application Form. (hand-written forms are no longer accepted).
If the applicant entrusts an agent to submit the application on his/her behalf, the applicant and the agent need to sign respectively at the Signature of applicant and at the Signature of agent.
2.2 Applicant's original valid passport and a photocopy of the passport information page or the original and a photocopy of other legal and valid ID. Chinese and other non-Spain citizens need to provide valid passport or other international travel document.
2.3 The original of the document that has been authenticated by the Ministry of Foreign Affairs of Spain.
2.4 A photocopy of the page with Apostille (signature and stamp) of the document that has been authenticated by the Ministry of Foreign Affairs of Spain.
2.5 If a document is for commercial affairs legalization, a photocopy of the passport or other ID of the legal representative of the company or organization, and an official document which proves his or her legal status as the company's legal representative should be provided.
2.6 If an applicant entrusts an agent to submit the application on his/her behalf, a photocopy of both the applicant and the agent’s passport or other legal and valid ID should be provided.
2.7 The application of Death Certificate legalization should be submitted by a close relative of the deceased. A letter of authorization from the close relative is needed if the application is submitted by a third-party.
2.8 The above-mentioned terms are general requirements. Consular officers may require, if necessary, the applicant to provide additional supporting documents or a specific letter of authorization for the agent in case of significant matters.
All rights of interpretation are reserved to the Chinese Embassy in Spain.
3. Important Notice for Legalization Application
3.1 The Chinese Embassy in Spain can legalize notarial deeds and other documents for use in China, issued by relevant authorities of Spain, authenticated by the Ministry of Foreign Affairs of Spain.
* Documents to be used in Hong Kong SAR China and Macao SAR China do not need to be legalized by the Chinese Embassy, as long as these documents are notarized by a local Notary Public in Spain and bear the Apostille.
3.2 Consular officers of the Chinese Embassy in Spain will examine the documents to be legalized. The Chinese Embassy will not legalize a document in the following cases, including but not limited to: its notarization or authentication procedure is found incomplete, its format fails to meet the required standards, its content does not comply with Chinese laws and regulations, it is found to be altered, disassembled or modified.
3.3 An authenticated document shall not be or altered or modified. Consular legalization will be invalid in case any alteration or modification occurred. The applicant should bear full responsibility for any problem and any legal liability incurred.
3.4 A Single Status Affidavit to be used for marriage registration in China is valid for 6 months from the date of issuance. It cannot be legalized beyond its validity.
3.5 Documents regarding marital status, health status, financial and income situation and non-criminal record meant for adoption process in mainland China, are valid for 6 months from the date of issuance of the notarization to the date of registration for the adoption application (excluding the time for file examination by the Chinese adoption center). The Chinese Embassy will NOT legalize any document beyond its validity.
3.6 If applicants or the agent are unwilling to open envelopes containing documents to be legalized, or are unable to answer related questions, or are unable to provide relevant documents, the Visa Application Center reserves the right to refuse such applications and is not responsible for any delay in applications which have not been submitted in time.
3.7 All fees must be paid immediately after the application is successfully submitted. If the fees are not paid during the opening hours of the day of submission, the Visa Application Center will have to terminate the unpaid application，which may only be re-submitted later.
3.8. The following application will not be accepted if:
3.8.1 The seal or signature of the document is not true or accurate;
3.8.2 The seal or signature of the document could not be verified through the Chinese Embassy's records or does not correspond to the Embassy’s records;
3.8.3 The document is issued by domestic authorities in China, such as Chinese passport, ID card or driving license;
3.8.4 The content of the documents does not comply with Chinese laws or may injure China’s national and public interests;
3.8.5 All the cases that the Chinese Embassy in Spain deems inappropriate.
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